School Secretary (Level Preschool - 8th Grade) - Start Date: Tuesday, May 31, 2022

St. Mary Catholic Community School
Employment Type
Full Time
Crown Point, IN
Posted Date


To ensure the smooth and efficient operation of the school under the direction of the school principal and assistant principal to oversee, coordinate, organize and perform the day-to-day secretarial and administrative details; serve as liaison between students, staff, parents, and the community.


  • Warmly greets visitors.
  • Answer office telephone and respond appropriately to requests for information and routing of messages.  Screen calls and visitors to the principal which do not require the principal’s attention.
  • Record answer machine messages.
  • Maintain, monitor, and record all staff and students’ attendance, record daily calls to parents regarding student absences; compile and generate attendance reports.  Generate letters to parents as needed.
  • Reply to requests for student records.
  • Schedule appointments for principal on electronic calendar.
  • Process and file student behavior forms
  • Coordinate student Field Trips which includes acquiring transportation and issuing permission slips.
  • Maintain a regular file system as well as a system for confidential student information.
  • Assist students with health needs in absence of nurse.
  • Record transportation changes.
  • Verify and submit time sheets for support staff and substitutes.
  • Open, sort, screen, and distribute mail
  • Arrange substitutes for teachers and support staff.  Maintain file of Substitute Requests.
  • Complete training in CPR every two years.
  • Monitor security doors and Sign In/Out logs for students, staff, and visitors.
  • Maintain school activities calendar (on the wall), as well as electronic school calendar.
  • Make announcements and operate the school intercom system.
  • Order and maintain office supplies as needed.
  • Give tours of school
  • Maintain One-Call System
  • Prepare packets and attend Open House.
  • Attend Back to School night.
  • Attend Parent/Teacher Conference night, and hand out report cards
  • Operate standard office equipment (fax, copy machines, laminator)
  • Translate documents, written and verbal.
  • Proofread documents for principal.
  • Maintain spreadsheet for Baptisms performed and mail Congratulation letter and Wildcat Bear.
  • Coordinate development of Family Directory.
  • Maintain a clean, attractive, orderly, safe, and efficient office environment.
  • Maintain confidentiality and loyalty to employer.
  • Perform other related duties as assigned.

Job Qualifications 

  • Experience Preferred.
  • Bilingual is a BIG plus!