School Secretary (Level Preschool - 8th Grade) - Start Date: Tuesday, May 31, 2022

St. Mary Catholic Community School
Employment Type
Full Time
Location
Crown Point, IN
Posted Date

SCOPE OF JOB:     

To ensure the smooth and efficient operation of the school under the direction of the school principal and assistant principal to oversee, coordinate, organize and perform the day-to-day secretarial and administrative details; serve as liaison between students, staff, parents, and the community.

JOB FUNCTIONS AND RESPONSIBILITIES:

  • Warmly greets visitors.
  • Answer office telephone and respond appropriately to requests for information and routing of messages.  Screen calls and visitors to the principal which do not require the principal’s attention.
  • Record answer machine messages.
  • Maintain, monitor, and record all staff and students’ attendance, record daily calls to parents regarding student absences; compile and generate attendance reports.  Generate letters to parents as needed.
  • Reply to requests for student records.
  • Schedule appointments for principal on electronic calendar.
  • Process and file student behavior forms
  • Coordinate student Field Trips which includes acquiring transportation and issuing permission slips.
  • Maintain a regular file system as well as a system for confidential student information.
  • Assist students with health needs in absence of nurse.
  • Record transportation changes.
  • Verify and submit time sheets for support staff and substitutes.
  • Open, sort, screen, and distribute mail
  • Arrange substitutes for teachers and support staff.  Maintain file of Substitute Requests.
  • Complete training in CPR every two years.
  • Monitor security doors and Sign In/Out logs for students, staff, and visitors.
  • Maintain school activities calendar (on the wall), as well as electronic school calendar.
  • Make announcements and operate the school intercom system.
  • Order and maintain office supplies as needed.
  • Give tours of school
  • Maintain One-Call System
  • Prepare packets and attend Open House.
  • Attend Back to School night.
  • Attend Parent/Teacher Conference night, and hand out report cards
  • Operate standard office equipment (fax, copy machines, laminator)
  • Translate documents, written and verbal.
  • Proofread documents for principal.
  • Maintain spreadsheet for Baptisms performed and mail Congratulation letter and Wildcat Bear.
  • Coordinate development of Family Directory.
  • Maintain a clean, attractive, orderly, safe, and efficient office environment.
  • Maintain confidentiality and loyalty to employer.
  • Perform other related duties as assigned.

Job Qualifications 

  • Experience Preferred.
  • Bilingual is a BIG plus!